Reproduction Orders and Permissions
Unless the condition of the document, or other restrictions apply, the Library may provide reference copies of material from printed, manuscript and photograph collections, and from the Museum's collection of maps and technical drawings. There may be restrictions as to the number of items which can be reproduced at one time.

Further reproduction of any material from the California State Railroad Museum collections requires the advance written permission of the Museum's Director of Collections.

Below is a list of the most frequently used California State Railroad Museum Library reproduction request forms and order instructions. Follow the link to the instructions or the form. Each form was designed to be printed from your local system. Complete the appropriate form and return it to the Library.

If you have questions about placing an order or requesting permission to reproduce materials, please This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Small/Large Document Reproduction Orders

 Order copies from books, magazines and manuscript collections, as well as maps and drawings. For instructions and guidelines for reproduction orders, see below. 

Document Drawing Reproduction Request form

Lima Locomotive Works Collection
Information about the collection and how to order reproductions of indexes and drawings

Lima Index Reproduction Request form

Lima Drawing Reproduction Request form

Photographic Reproduction Orders

Order black and white prints, color prints, scans, videocassettes, electronic and other audio-visual formats. For instructions and guidelines for reproduction orders, see below. 

Photographic Reproduction Request form

Application for Permission to Reproduce Pictorial or Documentary Materials form

Use Fees

Instructions and Guidelines for Reproduction Orders

The California State Railroad Museum Library reserves the right to restrict reproduction of rare, fragile, copyright, valuable or proprietary items.

Please complete the appropriate Library reproduction request form. Most orders will be placed during your visit to the Library. Web forms may be printed from your system, completed and mailed to the Library.

There are limits to the number of items which can be reproduced from a single order. These are:
Small document reproduction order: 25 sheets per order
Large document reproduction order: 10 documents per order
Photographic reproduction order: 25 images per order.

Requests for extensive reproduction will be arranged on a case-by-case basis. The Library does not reproduce complete collections or "entire" books. Copyright restrictions apply in all cases. See copyright warning notice below.

Most oversize documents copy as black-line on white paper. Documents in excess of 36 inches wide or fragile originals may have to be copied photographically. Fees for those services will be determined on an item-by-item basis.

Prepayment is required. Please make checks payable to "CSRM Foundation." Should restrictions apply or corrections to your payment be necessary, the Library staff will notify you prior to processing your order.

Please allow at least three weeks for the completion and shipment of your order. The Library cannot fill "rush" orders.

Small / Large Document Reproduction

Photocopies are made available solely for the reference use of the applicant. Duplication of such copies is not permitted. Photocopies of manuscript materials remain the property of the California State Railroad Museum Library. They are not to be deposited in other institutions and are to be returned to the Library when no longer needed by the applicant.

In making copies of published materials, the California State Railroad Museum does not thereby grant permission to reproduce or quote for publication. The applicant assumes full responsibility for any infringement of copyright or publication rights belonging to the author, his heirs, or assigns.

Permission to publish manuscript materials from the California State Railroad Museum collection or to reproduce their contents in any form requires advance written approval from both the owner of the copyright and the Director of Collections of the California State Railroad Museum. Credit to the California State Railroad Museum Library, and if applicable, to the separate collection from which the manuscript materials were selected, is appreciated. See Application for Permission to Reproduce Pictorial or Documentary Materials form.

Photographic Reproduction

The Museum retains all copy negatives. Prints are made on RC glossy paper. Standard scans are 300 dpi at 8"x10" saved as tiff files on archival CDs. The fees noted are for copies from originals of average quality, reproducible by standard photographic techniques. Work requiring additional labor because of size, fragility, or other reasons, will be considered a custom order and charged accordingly. Color prints, microfilm, and other reproduction services are available on a custom order basis. Please inquire about fees.

Permission to utilize reproductions of materials in the California State Railroad Museum's collections for other than reference purposes requires written approval from the Director of Collections of the California State Railroad Museum, and, if applicable, the copyright owner. Permission must be secured in advance of any publication, commercial display, or other non-reference use. See Application for Permission to Reproduce Pictorial or Documentary Materials form. A per-image use fee may be charged in addition to the cost of a reference print.

The applicant assumes full responsibility for any infringement of copyright, or publication rights belonging to the author, his successors, heirs, or assigns.

Notice: Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of fair use, that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.


These fees include California state sales tax (%8.75). All fees are payable in U.S. funds. Check payable to "CSRM Foundation."

Small Document Reproduction Fees

Printed materials, photographs, manuscript materials:
.30 per sheet (8 1/2" x 11")
.50 per sheet (11" x 17")

Large Document Reproduction Fees
$1.00 per sheet (11" x 17") in-house

Documents which cannot be reproduced in-house are sent to a local vendor for digital reproduction.
$5.00 per sheet (up to 36" wide)
$10.00 per sheet (37" - 72" wide)
$15.00 per sheet ( >72" wide)

Digital files to CD (no paper copies):
$5.00 per drawing + $20.00 to burn each CD.

For costs of reproductions of Lima Locomotive Works drawing indexes, please inquire.

Black and White Photographic Fees
$12.00 5" x 7" print from CSRM negative
$18.00 8" x 10" print from CSRM negative
$15.00 standard tiff scan from CSRM negative + $12.50 to burn to CD

If no CSRM negative available, add $15.00 for copy negative


Postage and handling fees are in addition to the reproduction fees. These fees vary according to format.

Small Document Reproduction Orders
$2.00 minimum or 15% of the total reproduction fee. Large documents may also be folded and mailed in a large manila envelope at this rate, if requested.

Large Document Reproduction Orders
$12.50 minimum. Large documents are mailed rolled in a tube and sent via UPS. As the final shipping fee is based on weight and destination, there may be additional UPS fees.

Photographic Reproduction Orders
$5.00 for each $50.00 of order ($1-49 = $5.00 P&H; $50-99 = $10.00 P&H, etc.)

Federal Express or other courier services are available at the patron's expense.

For shipment of orders to addresses outside of the United States, please inquire.